San Japan Cosplay Show Entry Form

Day & Time	Type	Room - Location - Floor
Friday 08/31/18 10:00AM - 4:00PM	MANDATORY Online Check-In Hall Cosplay Sign-Up	Room 208 - Henry B. Gonzalez Convention Center - 2nd Floor
Friday 08/31/18 2PM - 4PM	REQUIRED Pre-Judging - Appointment Required	Room 209 - Henry B. Gonzalez Convention Center - 2nd Floor
Saturday 09/01/18 9AM - 12PM	MANDATORY Online Check-In Hall Cosplay Sign-Up	Room 208 - Henry B. Gonzalez Convention Center - 2nd Floor
Saturday 09/01/18 12PM - 2PM	Onsite Sign-Up Opens Up	Room 208 - Henry B. Gonzalez Convention Center - 2nd Floor
Saturday 09/01/17 10AM - 12PM	REQUIRED Pre-Judging - Appointment Required	Room 209 - Henry B. Gonzalez Convention Center - 2nd Floor
Saturday 09/01/17 2PM - 4PM	REQUIRED Pre-Judging - Appointment Required	Room 209 - Henry B. Gonzalez Convention Center - 2nd Floor
Saturday 09/02117 6PM - 7:30PM	Cosplay Show Entries Check-In and Staging	Room 004 - Henry B. Gonzalez Convention Center (RIVER LEVEL)
Saturday 09/01/18 7:00PM - 8:00PM	Doors Open For General Attendees. Event Ticket Required.	Lila Cockrell Theatre
Saturday 09/01/18 8:00M - 10:30PM	Cosplay Show	Lila Cockrell Theatre

Cosplay Contest Entry Type*
- Walk-On
- Skits
Walk-On:30 seconds of stage time, no dialog. Custom music permitted.
Skit: 3:30 minutes of stage time. Pre-recorded highly audio encouraged.

Dance skits, or skits with no dialog where choreography or dance are the sole focus, MUST be somehow connected to the series being cosplayed. IE: The Melancholy of Haruhi Suzumiya ending, Hetalia movie ending, Vocaloid music videos, etc. You cannot do "Cosplay Gangam Style" or something similar.
Cosplay Contest Entry Division*
- Youth (13 Years & Younger)
- Novice (Beginner)
- Journeyman (Intermediate)
- Master (Expert Level)
Youth: Entry is 13 years old or younger.

Novice: First time contestants, contestants who have not won any awards.

Journeyman: Contestants who have won judges awards, best runner-up or similar, cosplayers who have been competing for over a year.

Master: Contestants who have won craftsmanship, best in class or best in show, professional tailors/seamstresses.
Real Name*
First Last

Please enter your real name.
Your E-mail Address*
Enter Email Confirm Email

Sends you an e-mail notice of this entry. Please enter a valid e-mail address, as staff will be using this address to contact you if there are any problems with your entry.
Badge Name*
This is the name that's on your badge. It can be your nickname, a name used on social media site, a favorite character, etc.
Group Name (If Applicable)
If you are cosplaying as a group and your group has a name then list it here.
Group Name Entry
If you're submitting a group entry then write out the real name or nicknames of everyone in the group.
Series Name*
The source of your cosplay - series, manga, show or movie your character is from.
Character Name(s)*
Write out the name of your character. If this is a group entry then write out all of the characters within the group.

Walk-On Music Request
Walk-on entries are allowed to select custom music to be played while they are on stage. Dialog recordings are not permitted for walk-on entries. If you do not upload a specific song, a selection from the series' soundtrack will be chosen for you. Audio may not contain profanity of any kind. Audio files may be brought to the table during check-in IF files are contained on a USB flash drive. No CDs will be accepted for audio. If you wish to request a specific song and do not have it or are unable to find it, indicate your request and staff will find the audio for you.

Audio Quality: Please listen to your audio on decent loudspeakers. Listen for buzzing, muddy sound, or other quality concerns. YouTube rips are often of low quality and are discouraged. Files must be in .MP3 format. Files may be no larger than 25MB. It is highly preferred that songs are edited to 60 seconds in length. Staff reserves the right to replace your audio selection if the quality is poor.
Walk-On Music Files (MP3)
Accepted file types: mp3, wav.
If you would like to upload the music file to be used for the walk-on then click here. File can be no bigger than 25 Megabytes. MP3 ONLY! It is highly preferred if the file has already been edited down to 60 seconds.
Skit Audio Format
- MP3 File
- Flash Drive
If you are submitting a skit entry, please indicate the format of your audio. Please listen to your audio on decent loudspeakers before submitting. Listen for buzzing, muddy sound, unintelligible dialog, and other quality concerns - it will affect how your performance is judged. Audio may be uploaded on this form for advance screening. Audio must be in .MP3 format and may be no longer than 3:30 (minutes: seconds) in length. Files may be no larger than 25MB
Skit Audio
Accepted file types: mp3, wav.
If you would like to submit the audio for your skit for review then you may do so. It must be edited down to 3 minutes. MP3 is preferred. Files must be under 25MB.
Audio File Download

If you would like to link to a specific audio file to download for your walk-on or skit then post it here. If the audio file is over 25MB then use this link. Do Not Link To A YouTube Video. MP3 ONLY!
Skit Script Submission On Site
- Yes
- No
If you are planning to hand in your script in person, please let us know. The deadline is September 1st, 2018 at 12pm.
Skit Script - Upload
Accepted file types: doc, pdf, txt, text, wps, docx, xls.
Your script must be submitted by 12 pm on Saturday, September 1st, 2018, in order to ensure ample time for review. Skit scripts may be uploaded here for advance review. Scripts must be in .PDF, .DOC, .ODT or .TXT format. Skits MUST be approved before the skit is allowed to perform - any skits that have not submitted their script by 12 pm on Saturday, September 1st, 2018 will be cut from the show.
Skit Craftmanship Exempt?
- Yes
- No
Skit Craftsmanship: Skits may be exempt from craftsmanship judging if indicated. Skits who are exempt from craftsmanship judging are ineligible for craftsmanship awards and will only be judged on the basis of their performance. Check the following box if you wish to be exempt from craftsmanship judging.
Cosplay Character Picture
Accepted file types: jpg, gif, png, pdf, doc, html, tif, tiff, eps, ai, psd.
Reference Images: Please choose an image that is a clear picture of your character's costume. Reference images will be made available to judges at the time of your entry's pre-judging. Reference images are highly encouraged but not required. Collages (multiple images put together into one file) are acceptable and appreciated. Images must be in .JPG, .PDF, .TIFF or .PNG in format (GIF images are very "lossy" IE their quality tends to be poor). You may bring your own reference images to your pre-judging session.
Cosplay Photo Link

If you would like to link directly to the photo then post it here. Please be sure that the reference photo is at least 800x600 or larger.
Construction Diary
Accepted file types: pdf, doc.
Construction Diary: Construction diaries, or pictures of the costume as it was being constructed, are encouraged but not required. Construction diaries will be made available to the judges at the time of your entry's pre-judging. These must be in .PDF format, as .DOC files with images are prone to formatting concerns. You may bring your construction diary to your pre-judging session instead of uploading.
Construction Diary Photo Link

If you would like to link directly to a gallery to show your construction diary then you may do so. Please include reference notes within the photos.
Website

If you have a Facebook Page or website of your Cosplay portfolio then put the link in here.
Required Cosplay Entry Notice*
- I HAVE FULLY READ THE SAN JAPAN 2018 COSPLAY SHOW RULES AND AGREE TO COMPLY TO THEM. I UNDERSTAND THAT IF I BREAK ANY RULES I WILL RISK AN IMMEDIATE DISQUALIFICATION FROM THE COSPLAY SHOW.
This indicates that you've read over the entire rules set for San Japan XI (2018) Cosplay Show. Click here if you need to read all of them. By checking on this box, you completely understand that you can be disqualified for not following any of the rules.

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San Japan Cosplay Show Entry Form

Cosplay Show: Pre-Judging / Event Times

**The times below are tentative. These times may change before the convention begins.**

San Japan X (2018): Cosplay Sign-Up Form

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